CareSmartz360, an all-in-one home care software solution, has joined hands with agencies to help meet Oklahoma’s EVV standards, laws, and operational needs.
Integrated with HHAeXchange in Oklahoma, our advanced EVV software has Telephony & GPS-Enabled Mobile App features to assist Medicaid-enforcing businesses in meeting state EVV requirements. CareSmartz360's EVV solution enables agencies to streamline operations and ensure compliance with easy-to-use features.
The date when the CMS approved Oklahoma for EVV Good Faith Extension Request Approval. While the final implementation deadline was yet to be determined, home care agencies had to be prepared well ahead of time to escape claim denials and penalties.
PCS needed full EVV compliance by Jan 1, 2020; HHCS had a later deadline of Jan 1, 2023. Oklahoma received a Good Faith Effort (GFE) exemption for HHCS, approved Dec 14, 2022. By Jan 1, 2024, CMS officially recognized Oklahoma as fully EVV-compliant for both PCS & HHCS.
Oklahoma’s Home Services Division, part of the State Department of Health, licenses and regulates home care, companion sitter, and hospice agencies. Its staff conduct on-site surveys, investigate complaints, make home visits to clients, and enforce compliance with minimum standards outlined in Oklahoma Statutes Title 63 and the Oklahoma Administrative Code Title 310.
The state has enacted rules to protect seniors aging in place. Notable protections include:
Using home care management software can make your life easier and help Oklahoma Home Care Agencies verify and keep track of caregiver billing and payroll. Caregiver training helps caregivers expand their skills and lets them learn anywhere and anytime!
Responsively designed and feature-rich apps to seamlessly run your home care agency on the go.
GPS-enabled app to seamlessly manage caregiver visits.
Increase agency staff productivity and organize daily activities on-the-go.
CareSmartz360 is a trusted partner for Oklahoma home care agencies looking to scale their operations while meeting state laws and regulations.
Home Services Division regulates Personal Care Services (PCS) in Oklahoma with the purpose of ensuring and monitoring compliance of the minimum criteria for the maintenance, issuance, and renewal of the home care agency licenses.
This means home care agencies must use an electronic system—such as GPS apps or IVR—to confirm Medicaid-funded personal care and home health visits. It ensures accurate tracking of who, when, where, and what service was delivered, cuts fraud, prevents claim denials, and protects Medicaid reimbursement.
Yes. CareSmartz360 is a home care management platform that includes EVV features (like a GPS-enabled mobile app and telephony-based clock-in/out) designed to capture compliant visit data such as date, time, service, caregiver, location, and client.
The No Surprises Act was signed in 2020. It came into effect on January 01, 2022, for most consumers in individual and group health insurance plans. This act is designed to protect patients from surprise bills for emergency services.
Oklahoma law requires non-exempt employees be paid at least twice per calendar month on regular, pre-designated paydays. Paychecks must include itemized deductions. Employers may schedule payday up to 11 days after the pay period ends, with a 3-day grace allowance.
Oklahoma follows the at-will employment doctrine—meaning either party can terminate the employment relationship at any time, for any or no reason. However, employers cannot act unlawfully: termination may still be challenged if based on discrimination, retaliation, violation of public policy, breach of implied or explicit employment contracts. Attorneys may advise if legal issues arise.
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